A library goal
is to make reserve materials readily accessible to PLU students.
Through electronic reserves, spatial and temporal options for access
are increased. These guidelines have been written to assist faculty in
submitting appropriate and copyright compliant resources for electronic
here to view general reserve policies and instructions for
submitting print and media items.
- Submit your materials, in a format
described below, at the library circulation desk or through email to email@example.com
- Fill out the Reserve Request
Form and sign the Copyright Compliance Agreement. It is the
instructor's option whether or not to place print copies of electronic
items on reserve for student checkout.
- Submit a list stating pertinent information such as
See sample list
- The title of the reserve item.
- An APA bibliographic formatted citation for
each item, if applicable.
- For links to articles in databases, copy the
citation and identify the database.
- For links to web sites, list the URL and
appropriate identifying information.
- A timeline when materials are needed to help
prioritize the eReserve workload.
- Complete the Reserve
Addition form if materials are added to a course at a later date.
Sample letters of permission
are available for
materials used beyond the Fair Use Guidelines.
- In accordance with copyright guidelines, all
eReserves are password protected
and are available only to PLU students, faculty, and staff using their
- The Reserves Desk accepts material from faculty
with the understanding that
the faculty member has complied with the requirements of the copyright
- It is the faculty member's responsibility to
perform the copying, and to do so in compliance
with the law.
- Library personnel will NOT make determinations as
to the legality or illegality of a particular
- Faculty members will be asked to sign a Copyright Compliance Agreement for every term
copyrighted materials are used for a course.
- Copyrighted reserve materials will be withdrawn at
the end of each
semester unless a new Copyright Compliance
signed by the instructor and submitted to the Reserves Clerk before
- A full citation including source, copyright date,
and publisher must be noted
on the first page of each item, if applicable.
- The following sources are provided to assist
faculty in determining copyright compliance.
- eReserves should be required readings only. Submit
supplemental readings in paper format for checkout.
- Faculty priority should be given to sample tests,
course handouts, syllabi,
lab manuals, and other materials developed by the instructor.
Reserve material submitted after the deadlines will be processed as
possible; however, there will be no guarantee the material will be
to students when needed
- Materials required for the first three weeks
of a new term:
- Materials to be scanned: 3 weeks
(excluding holidays) before the beginning of each new term.
- Materials in electronic format: 10 working
days before the beginning of each term.
- Materials required after the third week of
a new term or subsequent
materials to be added to a course:
- Materials to be scanned: 7 working days.
- Materials in electronic format: 3 working
Note: these deadlines are necessary to process
course materials for over 100 instructors per term.
Please keep in mind that materials in electronic
format require less processing
time and will be available to students in a much shorter time span than
that require scanning.
- As attachments to
e-mail messages sent to firstname.lastname@example.org
- On disk - Word, Excel, Powerpoint Documents, or PDF
- As photocopies to be scanned.
Because of downloading and printing considerations, articles should not
20-25 pages in length. If this is unavoidable, please indicate how the
article could be divided into short segments. Students will then access
as Part 1, Part 2... under the title.
Material submitted in electronic format:
When sending materials electronically, please remember to fill out a
Reserve Request Form and send to the Reserves Desk.
- E-mail - as attachments
to messages with all
pertinent information to
- Tests, handouts, notes should be sent as
separate attachments clearly
labeled with instructor name(s), course name and number, appropriate
page numbers such as page 1 of 5, etc.
- Include a listing
of materials sent
- Do not send to a personal email
address. Please send to
- Receipt of all email messages with eReserve
attachments will be acknowledged
within two working days. If not acknowledged by return email, please
personally to a staff member at x7175,
x7501, or x7502.
- Disk - as Word, Excel, or Powerpoint documents or
PDF (Portable Document Files)
clearly labeled with instructor name(s), class name and number,
and page numbers.
Material submitted as photocopies:
- As with print reserves, submit materials in file
folders in the manner you
wish them to be checked out.
- Materials should be clear photocopies on white
paper, not to
exceed 8 1/2" x 14."
- Copies should be in the best condition available,
with 1/2" white borders to prevent omission of any text or image.
- Generally, photocopied photographs do not scan
well. Please indicate
whether they may be omitted to reduce file size.
- Charts, graphs, drawings with dark backgrounds may
not scan well.
- As streamed audio and video files are available to
students through Sakai only, instructors must set up a Sakai
Click here for
help in creating a Sakai course. Adding your Reserves
Specialist to your course as a Teaching Assistant will enable her to
post the files to your course.
- Students accessing the audio and video files
through Sakai from off campus will require the latest version of
Windows Media Player (Series 9) which is a free download at
- Instructors are encouraged to minimize the time
frame selections are available and to address the spirit of the Digital
Milennium Copyright Act. For further information click on the
UT System Crash Course in Copyright.
- Audio Submissions
- Submit your audio files on a CD
- Clearly list title of CD, the tracks to be
copied and the manner in which they should be titled
- Video Submissions
- Submit your VHS tape with the clip range
(start number - end number) you would like extracted.
- Submit your DVD with the required scene
- As this is still a pilot project, clips
must be short (no more than 5-6 minutes in length, but time is
- One limitation: streaming video is
available only on campus or for off-campus broadband, DSL connections
- Submit materials to the Reserves Specialist
(located in the Technical Services Dept of the library). To set up an
appointment time, please email email@example.com
or call Janet Allan at x7175
- It is imperative to submit material early, at least
three weeks ahead of time if the material is needed by the first three
weeks of a semester. After this peak time, processing will be expedited
- Selected computers at the library and UC lab are
equipped with headphones and are available for student use
Return to Course Reserves